Business Management Software for Holistic Communications

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By its very nature, business management software has stakeholder participation at multiple levels in the organization. Team members, subject matter experts, managers and executive management all provide inputs and all concurrently extract data and intelligence from the application. The holistic aspects of the software make it self-checking.

Business Management Software

Business management software has the potential to create an environment that fosters holistic communications in an organization. It can accomplish this top down and bottom up. It achieves this through the documentation and reports it generates and distributes.

Top down communications take place when management, reviewing executive, portfolio, status and quarterly reports offer comments, feedback and direction to the team members who are responsible for the content of these updates. Bottom up communications occur when team members prepare and input the reports and data into the application. Communications take place, as well, when stakeholders are responding to queries and feedback.

Business Management Software Document Tracking and Sharing

The software tracks and allows for documentation to be commented on and shared. This sharing is yet another example of holistic communications. Information, feedback, suggestions and comments go back and forth, up and down the chain of command without any time delays. The speed of these communications has inherent benefits.

It is interesting to note that business management software, by its very nature, has stakeholder participation at multiple levels in the organization. Team members, subject matter experts, managers and executive management all provide inputs and all concurrently extract data and intelligence from the application. The holistic aspects of the software make it self-checking.

High Quality Communications

The content of these communications are high quality. They contain information on human resources, financial resources, schedules, issues, schedules, risks and integrated earned value metrics. When quality content is promulgated in a holistic fashion it will inevitably optimize organizational performance. The software will, therefore, pay for itself.

We began by stating that the software had the potential to create holistic communications. Now that we have clarified the dynamics of these communications we can further indicate that this potential can be magnified by training. The application has to be rolled out; this is an opportunity to demonstrate its capabilities and benefits. It is during this phase that management can anchor the habits of holistic communications via the software.

Updated Data, When They Need It

The degree to which the stakeholders leverage the application is a function of what and information is solicited. The data will always be available as soon it is updated and the frequency of the updates can be mutually decided. Typically key fields such as those associated with risks, time and cost control can be updated weekly and others every two to four weeks. It is literally up to the user to harness the power of the business management software.